August Minutes
Meeting Minutes > 2017 > August
BEST ROAD
MUTUAL WATER COMPANY
BOARD OF
DIRECTORS MEETING
Minutes of
August 8, 2017
In attendance: Board
members: Bill Biermann, Nan Bustos, Eric
Blomquist
Absent: Garry
Solmonson, Ed Bless, and Ed Flores
Guests: Aldo
Bustos, Paul Levy, Jean Duryea, Cyndi McGuire
Meeting convened at 7:05 pm by Bill Biermann, Vice President
Approval of Minutes from May 9, 2017 and July 11, 2017
Financials
A. Treasurer
Report: As of July 31, 2017
a. CD: $1,019.45
b. Checking: $41,097.57
c. Repair & Replacement: $33,423.33
B. Invoices
and Expenditures: July, 2017
a. Ellen Fisher’s Bookkeeping: $400.00
b. Dougherty: $4,527.44
c. PG&E: $650.02
d. AT&T: $78.47
e. Dougherty Service call: $230.00
Water System Operations and Maintenance Report
A. Monthly
Report from Water Operator: July, 2017
a. Shareholders
monthly usage report:
i.
Of the 48 shareholders, 11 homeowners exceeded the
recommended 19,334 gallons limit.
ii.
Total amount of water used by all shareholders was
749,080 gallons. Totals gallons pumped
was 8x,xx0.
b. Well
#1: Testing continues on the well. Water quality testing was completed on June 1st,
7th, 15th, July 13th and 19th. The well has been offline since
January 16th. Waiting for the state to give recommendations on the contamination status of the well.
c. Well
#2: No operational problems. Online since January 16th.
d. Report of
other issues
i.
July 16th, 2017 Dougherty responded to an
emergency call regarding no water or low pressure.
ii.
Dougherty reported that 815 Fox Hill Circle has no
backflow device installed. Garry sent
another letter regarding a requirement to have a backflow
device installed. The owner was given 30 days to comply or his water will be turned off.
iii.
The water meter at 545 Heatherwood Estates Dr. needs
to be replaced. The numbers are faded
and they are hard to read. A quote has
been received
to replace the meter. Water will have to be shut off to some residences during the repair. We will hold off on the replacement since it is ~ $700 and is not deemed a priority at this time.
Executive Session
A. Collection
report – Past Due Account Status
a. Delinquent First Notice: Lot H11
b. Second Notice: Lots F01, P05, and P08
c. Third Notice: None
B. Individual
Shareholder Issues
a. Lots H11, H14 and H22 have requested payment plans due to leaks on their properties. The payment plans have been granted.
b. Lot H10 had a previously requested a payment plan for a water cross issue with blue-valve, and has asked for reconsideration of the debt. The BOD has
agreed that the sum paid to date has covered the amount of expense for BRMWC.
C. Continued
Issues
a. None
New Issues / Information
A. Arsenic
compliance notice was sent to shareholders on July 14, 2017
B. July 14,
2017: HHTM-HAA5 action plan was sent to
State. Will be presented in person in
September, 2017.
C. July 16,
2017: No water or no pressure problem was reported at 8:05 pm. Dougherty was called and responded. After checking that the pump was working,
with no shut down indications, Sam checked the 125,000 gallon holding tank to
find it empty. Not much more Sam could
do. Notices were sent to all
shareholders to temporarily reduce water usage until the tank filled. Cal Fire was notified. Tuesday the system was checked by Dougherty
and a bad float in the holding tank was repaired and a faulty wire on the
control panel was repaired. The visual
target on the side of the holding tank was repaired. Strong winds blew the measuring strip off the
tank. Bottom line: no low alarm was sent
to First Trust Alarm. They could not
notify anyone as to a problem. The
system failed us. All has been repaired
and is working.
D. Paul Levy
advised of a potentially broken concrete water meter cover in the Foxhill
area. Bill took the action to
investigate.
E. Update to
brmwc.com web site: The files to the
existing website are no longer available, which means that we cannot edit or
update the website. Nan Bustos will look
at creating a new website and updating with the historical information that
existed in the previous site.
F. Announcement
of the Annual Shareholders Meeting set for October 10th, 2017
Next Board Meeting
Date: Tuesday,
September 12, 2017 Time: 7:00pm
Location: Sunnyslope
Water District, 3570 Airline Highway
Meeting Adjourned at 9:30pm
Respectfully
submitted,
Nan
Bustos, Secretary, BRMWC