BEST ROAD MUTUAL WATER COMPANY
Minutes of August 16, 2018
In attendance: Board members: Nan Bustos, Summer Garcia, Julian Rogers, Ed Flores
Guests: Marsha Poenisch
Meeting convened at 7:11 pm by Julian Rogers
Approval of Minutes from July 12, 2018
A. Treasurer Report: As of July, 2018
a. CD: $1,021.52
b. Checking: $43,705.40
c. Repair & Replacement: $67,992.33
B. Invoices and Expenditures: July, 2018
a. Ellen Fisher’s Bookkeeping: $400.00
b. Dougherty: $3,260.00
c. PG&E: $1,091.20
d. AT&T: $88.08
e. First Trust Alarm: $90.00
Water System Operations and Maintenance Report
A. Monthly Report from Water Operator:
a. Shareholders monthly usage report:
i. Meters were read on 7/2/18. Of the 48 shareholders, 9 homeowner exceeded the recommended 20,400 gallons limit for July, 2018
ii. Total amount of water used by all shareholders in July, 2018 was 850,897 gallons. Totals gallons pumped was 895,280.
B. Routine Check performed for outgoing Greensand Filter & record meter
C. Well #1: Testing continues on the well. Waiting for the well report to be issued. The well has been offline since January 16th, 2017.
D. Hydrants flushed in May, will flush again in November, 2018
E. Street valve testing due March, 2019 (annual)
F. Well #2: No operational issues. Online since January 16th 2017.
G. Backflow certifications due October, 2018 (annual)
H. Exterior storage tank inspection due November, 2018 (semi-annual)
I. Board members (Nan Bustos, Ed Flores, Marsha Poenisch) need to complete ethics course AB54 and AB240.
J. Status on Well 1: Cracked casing, livestock nearby, pooling water, all contributing to contamination issues. Requested information on what will it take for us to
get well #1 in compliance. Must fix cracked casing in order to prevent issue of surface water influence.
K. Water Operator: Evaluations completed by Summer Garcia and Julian Rogers.
L. MCSI $950-1500 a month before lab and material cost, $56/hr field work,
M. Bracewell $1,842 month, proposal to engage with Bracewell and interview references before moving forward in month to month contract
N. All Clear proposals $1,500 month,
O. Discussion on concerns with Bracewell’s past performance and ability to respond to emergency repair situations.
a. Bracewell is recommending that we have additional shut off valves
b. Board voted to move to Bracewell with contingency on positive references
P. Bookkeeper fees, increase to $450/mo. Board voted to approve.
Q. One Control head failed. Approximately 7 years old. Dougherty’s proposal to replace both is approximately $10,400 for parts. Failed head could damage the
a. Will get quote from Bracewell as well.
b. Motion approved by the board to repair/replace the control heads. Motion includes approval to spend maximum $10,400 for the replacement. Second
opinion from Bracewell to see if they agree that both control heads need to be replaced or not. Will go with lowest price bid.
c. Motion to set up electronic payment for Water Service Provider and Ellen Fisher.
d. Motion to accept Ed Bless’s verbal resignation.
e. Motion to nominate Marsha Peonisch (925 Foxhill Circle). Motion approved.
1. Discussion for next session: do we offer concession for 1st time, verifiable water leak to shareholders in good standing? - All
2. Lead Survey is due on BRMWC infrastructure up to residence. – Ed Flores
3. Contact Ellen about H27 billing concession – Julian
4. Julian to contact state to give update on our plans to change providers
5. Speak to Ellen Fisher regarding the board’s approval to set up electronic payment
6. Nan to confirm Ed’s resignation with Ed.
7. Get signature authorization set up for Marsha and Julian.
A. Nothing to report
New Issues / Information
A. Issues and accomplishments:
a. Ongoing compliance issues:
i. TTHM: Compliance Order 02_05_17R_001 TTHM). We are currently in compliance. Need to continue to report for one year after we meet compliance.
ii. Arsenic MCL: 02_05_16R-005 Arsenic levels above recommended levels for drinking water.
iii. Well #1: 02_05_18R_002 Groundwater under the influence of surface water
iv. Cross-connection: Blue valve water source does not have proper separation from BRMWC water source, therefore cross-connection. This is a
v. Lead compliance: Need to “prove” that we don’t have any lead in our water lines.
Next Board Meeting
Date: Thursday, September 13, 2018 Time: 7:00pm
Location: Sunnyslope Water District, 3570 Airline Highway
Meeting adjourned at 9:15pm
Nan Bustos, Secretary, BRMWC