August Minutes - BRMWC

Best Road Mutual Water Company
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August Minutes

Meeting Minutes > 2019 > August
 
BEST ROAD MUTUAL WATER COMPANY
 
MONTHLY MEETING
 
Minutes of August 8, 2019
 
 
 
In attendance:            Board members:  Julian Rogers, Nan Bustos, Summer Garcia, Marsha Poenisch
Guests:     
                 
 
Meeting convened at 7:35 pm by Julian Rogers
 
Approval of Minutes from July 11, 2019 board of directors meeting
 

Financials
 
  1. Treasurer Report: As of July 2019
    1. CD: $1,022.55
    2. Checking: $61,539.83
    3. Repair & Replacement:  $102,552.33

  2. Invoices and Expenditures: July 2019
    1. Ellen Fisher’s Bookkeeping:  $450.00
    2. Bracewell additional services:  $1,552.86
    3. Bracewell monthly service: $1,882.00
    4. PG&E: $963.81
    5. AT&T: $85.15
    6. Julian Rogers reimbursement: $190.95

Water System Operations and Maintenance Report
 
  1. There were no operational problems with the water system last month.  742,780 gallons were pumped while 654,780 gallons were metered at customer homes.
  2. Routine maintenance performed.
  3. The treated water was monitored for manganese and iron and the results for both were below their MCLs.
  4. The monthly monitoring of Well 1 and Well 2 for arsenic was completed and the monthly average arsenic level in Well 2 was 12.0 ug/L. The weekly sampling of the treated water for arsenic was completed and the monthly average arsenic level was 10.7 ug/L.
  5. The 2018 CCR Certification Form and the CCR were submitted to the DRINC website.
  6. Bracewell operations staff built a flushing pipe to use for distribution system flushing.
  7. Having received authorization to proceed, Bracewell has begun the design of a water treatment system for Well 1 to meet Surface Water Treatment regulations per the scope of work described in their design proposal.
  8. The pump continues to operate at 30 gpm, which is lower than what we have pumped in the past.  Not a priority to change at this time.


Actions
 
  1. Summer will speak to Bracewell about getting more details of work performed monthly to be detailed in the monthly report
  2. Nan will send out an updated contacts list and provide a list of shareholders who have not responded to updated information request
  3. Julian will progress with the installation of XIO system
  4. Marsha will contact Ellen for overall payment history
  5. Julian will contact Bracewell to provide a list of meters that have accessibility/readability limitations.
  6. Nan will update emergency response plan with links to state’s emergency plan


New Issues / Information
 
  1. Emergency Plan- Jonathan has suggested adding some additional information to the plan.
  2. Treatment system- Design work is progressing well.  Initial draft piping and instrumentation plan in final draft phase.  Expect final draft review next week.
    1. Estimated cost is $50,000
      1. $15,000 for permits, operations manual, etc
      2. $56,000 for the treatment unit with filter membrane, storage tanks and pumps
    2. Equipment will be located in the pump house to treat well 1, well 2 could be added
    3. Storage tanks located outside
    4. Capacity estimated at 70-80 GPM, now at 40 GPM on one pump
    5. Installation, testing and final sign-off by the state is 1 year
    6. Ongoing costs are not expected to change much
    7. Permit should be submitted by the end of July
    8. Design work is progressing well.  Initial draft piping and instrumentation plan in final draft phase.  Expect final draft review next week.
  3. Scada System – Julian has installed the system and the server is online.  The sensors still need to be connected before the system is online and communicating.  Bracewell is providing technical support during the installation and setup.  No progress last month.  Objective to complete sensor installation and power up by next month.
  4. Capital Improvement Planning – Marsha is taking the action
  5. Asphalt tarmac under equipment in pump house is cracked and is deteriorating.  We will get quotes on repair/replacement in order to evaluate options.
  6. Chlorine levels were discovered to be at higher than normal levels.  Tank was flushed which resolved the issue.
  7. Meter accessibility is becoming an issue for meter readings at some locations.  We will ask Bracewell to provide a list of locations where meter accessibility is a problem.
  8. Ongoing compliance issues:
  9. TTHM:  Compliance Order 02_05_17R_001 TTHM.  We are currently in compliance.  Need to continue to report for one year after we meet compliance.
  10. Arsenic MCL:  02_05_16R-005 arsenic levels above recommended levels for drinking water.  March 2019 was first month to be in compliance with arsenic levels.  Our results are better, but our average is above the recommended level.  Blending wells 1 and 2 should help us to get below recommended levels, however well 1 will need to come back online before this blending can happen.
  11. Well #1:  02_05_18R_002 Groundwater under the influence of surface water

 
Executive Session
 
  1. 1st late notices going to H07
  2. 1st late notice to P08


Next Board Meeting
 
Date:  Thursday, September 12, 2019                Time: 7:00pm
 
Location:  Sunnyslope Water District, 3570 Airline Highway
 
Meeting adjourned at 9:10pm
                                                                        
 
Respectfully submitted,
 
Nan Bustos, Secretary, BRMWC
 
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