BEST ROAD MUTUAL WATER COMPANY
BOARD OF DIRECTORS MEETING
Minutes of Feburary 15, 2017
In Attendance: Board members Bill Biermann, Mark Wright and Marc Mastroianni. Garry Solmonson was available by phone.
Meeting convened at 7:xx p.m. by Bill Biermann, Vice President.
Approval of Minutes from JANUARY 10, 2016. Recommended approval by XXX and seconded by XXXX. All board members approved.
A. Treasurer Report: As of Dec. 31, 2016:
CD: $ 1018.68
Checking: $ 41,536.27, Repair & Replacement: $ 31,309.18
B. Invoices and Expenditures:
Ellen Fishers Bookkeeping invoice – Jan 2017 - $ 400.00
Dougherty Jan. 2017 invoice: $ 6,670.81
Dougherty 125K holding tank testing & connection $ 2,827.36
PG&E: $ 1,001.99 (Jan. 2017)
AT&T: $ 71.88 (Jan. 2017)
Water System Operations and Maintenance Report:
Monthly report from water operator:
a. Shareholders monthly usage report:
Of the 48 Shareholders, 2 homeowner exceeded the recommended 20,000 gal. limit for January 2017.
Total amount of water used by all shareholders for January 2017 was 329,944 gals. Total gallons pumped was 369,231 gals.
Well #1: The quarterly Bacteria sample came back as positive for Coliforms. After a repeat sample for confirmation, on Jan 11th the well was disinfected. After the chlorine residual disappeared, the well was tested again and the Coliforms levels have reduced, 727 for coliforms and 980 for coliforms but are still present. According to SWRCB, the well needs to remain offline until the Bacteria samples come back absent for both Coliform and E‐coli.
Another disinfection will be performed when weather permits and standing water recedes. The well has been offline since 1/16.
Well #2: No operational problems. Online since Jan 16th.
The itemized quote for replacing and cleaning the green sand filters was received on Feb 1, 2017. ($14, 750). After discussing the quote a motion was made by xxxx to proceed with quote. Seconded by xxxx. All members approved.
a. Collection report – Past due account status:
The 2 shareholders that received their 3rd notice paid their bills. (F01 & H11). Also late payments were made by H23, P06 and P08.
Delinquent First Notices: none. Second notices are being sent to H07. Third notice: none.
b. Individual Shareholder issues: P10 presented his position as to why he is not responsible for his excessive water usage.
Feb 7th - H10 called to talk about his final bill.
Continued Issues: None
a. Received notice from the State drinking water division regarding a violation of arsenic in the water for the 4th quarter of 2016. To comply with the notice, on Jan. 14, 2017 a notice was emailed or mailed to all shareholders. The State was notified of this action on Jan. 15th.
b. A corrective action plan was presented to Jan Sweigart and Jonathan Weininger on Feb 8, 2017 by Bill Biermann. Corrective plan was accepted as presented. Must report progress every 3 months. The plan is attached to the minutes.
Next Board meeting:
Date: (Tue) March 14, 2017 Time: 7:00 p.m.
Location: Sunnyslope Water District at 3570 Airline Highway
Meeting Adjourned at 8:xx p.m.
rmann, Vice President / Secretary, BRMWC
Corrective Action Plan
To: Jan Sweigert / Jonathan Weininger February 8, 2017
From: Bill Biermann – VP BRMWC
Subject: Corrective Action Plan to reduce the arsenic level in our water
The following plan was put together with inputs from our water system operator.
We have developed a two step plan moving forward. The goal is to reduce the As V levels in our distribution system to comply with the current standards.
Our first step is to replace our Manganese Dioxide greensand filter media. By replacing the filter media, it is anticipated this will reduce the pentavalent arsenic levels in the distribution system. BRMWC has received a quote from Dougherty Pump for this job. The job entails removal of the media from the existing tanks, cleaning of the tanks, install and commissioning new manganese dioxide (NSF 61 approved) media and monitoring arsenic levels post filtration. This effort should be completed by the end of June 2017.
The second step will be to refurbish Well #2. This job will be completed by Dougherty Pump. It is anticipated to have this completed around April 2018. The scope of this job is the same as the refurbishing of Well #1.
As a side note, last year BRMWC refurbished its 125,000 gal. water holding tank. (Dec 2015 – Nov 2016). BRMWC also had well #1 refurbished by having it brushed, cleaned and test pumped. Pumping date is being provided. It also shows a low reading of arsenic levels. The arsenic levels recorded from Well #1, since Sept 16, 2016, have not exceeded 10 ug/L.
If both projects go as planned we hope to be in compliance by early 2018.
Thank you for reviewing BRMWC corrective action plan and working with us to bring this arsenic problem under control.