February Minutes
Meeting Minutes > 2017 > February
BEST ROAD
MUTUAL WATER COMPANY
BOARD OF
DIRECTORS MEETING
Minutes of
Feburary 15, 2017
In Attendance: Board members Bill Biermann, Mark Wright and
Marc Mastroianni. Garry Solmonson was available by phone.
Guest:
Meeting convened at 7:xx p.m. by Bill Biermann, Vice President.
Approval of Minutes from JANUARY 10,
2016. Recommended approval by XXX and
seconded by XXXX. All board members approved.
Financials:
A. Treasurer
Report: As of Dec. 31, 2016:
CD: $ 1018.68
Checking: $ 41,536.27, Repair & Replacement: $ 31,309.18
B. Invoices and
Expenditures:
Ellen Fishers Bookkeeping invoice – Jan 2017 - $ 400.00
Dougherty Jan. 2017 invoice: $ 6,670.81
Dougherty 125K holding tank testing & connection $ 2,827.36
PG&E: $ 1,001.99 (Jan. 2017)
AT&T: $ 71.88 (Jan. 2017)
Water System Operations and Maintenance Report:
Monthly report from water
operator:
a. Shareholders
monthly usage report:
Of the 48 Shareholders, 2 homeowner exceeded the
recommended 20,000 gal. limit for January 2017.
Total amount
of water used by all shareholders for January 2017 was 329,944 gals. Total gallons pumped was 369,231
gals.
Well #1: The quarterly Bacteria sample came back
as positive for Coliforms. After a repeat sample for confirmation, on Jan 11th
the well was disinfected. After the chlorine residual disappeared, the well was
tested again and the Coliforms levels have reduced, 727 for coliforms and 980
for coliforms but are still present. According to SWRCB, the well needs to remain
offline until the Bacteria samples come back absent for both Coliform and
E‐coli.
Another disinfection will be performed
when weather permits and standing water recedes. The well has been offline
since 1/16.
Well #2: No
operational problems. Online since Jan 16th.
The itemized
quote for replacing and cleaning the green sand filters was received on Feb 1,
2017. ($14, 750). After discussing the quote a
motion was made by xxxx to proceed with quote. Seconded by xxxx. All
members approved.
Executive Session:
a. Collection report – Past due account status:
The 2 shareholders that received their 3rd
notice paid their bills. (F01 & H11).
Also late payments were made by H23, P06 and P08.
Delinquent First
Notices: none. Second notices are being sent to H07.
Third notice: none.
b. Individual
Shareholder issues: P10 presented his
position as to why he is not responsible for his excessive water usage.
Feb 7th - H10 called to talk about his
final bill.
Continued
Issues: None
New Issues/Information:
a. Received notice from the State drinking water
division regarding a violation of arsenic in the water for the 4th quarter of
2016. To comply with the notice, on Jan. 14, 2017 a notice was emailed or
mailed to all shareholders. The State was notified of this action on Jan. 15th.
b. A corrective
action plan was presented to Jan Sweigart and Jonathan Weininger on Feb 8, 2017
by Bill Biermann. Corrective plan was accepted as presented. Must report
progress every 3 months. The plan is attached to the minutes.
Next Board meeting:
Date: (Tue) March
14, 2017 Time: 7:00 p.m.
Location:
Sunnyslope Water District at 3570 Airline
Highway
Meeting
Adjourned at 8:xx p.m.
Respectfully submitted,
Bill
Bie
rmann, Vice President / Secretary,
BRMWC
Corrective Action Plan
To: Jan
Sweigert / Jonathan Weininger February
8, 2017
From: Bill
Biermann – VP BRMWC
Subject:
Corrective Action Plan to reduce the arsenic level in our water
The
following plan was put together with inputs from our water system operator.
We have developed
a two step plan moving forward. The goal is to reduce the As V levels in our
distribution system to comply with the current standards.
Our first
step is to replace our Manganese Dioxide greensand filter media. By replacing
the filter media, it is anticipated this will reduce the pentavalent arsenic
levels in the distribution system. BRMWC
has received a quote from Dougherty Pump for this job. The job entails removal
of the media from the existing tanks, cleaning of the tanks, install and
commissioning new manganese dioxide (NSF 61 approved) media and monitoring
arsenic levels post filtration. This effort should be completed by the end of
June 2017.
The second
step will be to refurbish Well #2. This job will be completed by Dougherty
Pump. It is anticipated to have this completed around April 2018. The scope of
this job is the same as the refurbishing of Well #1.
As a side
note, last year BRMWC refurbished its 125,000 gal. water holding tank. (Dec
2015 – Nov 2016). BRMWC also had well #1 refurbished by having it brushed,
cleaned and test pumped. Pumping date is being provided. It also shows a low
reading of arsenic levels. The arsenic levels recorded from Well #1, since Sept
16, 2016, have not exceeded 10 ug/L.
If both
projects go as planned we hope to be in compliance by early 2018.
Thank you
for reviewing BRMWC corrective action plan and working with us to bring this
arsenic problem under control.