January Minutes
Meeting Minutes > 2017 > January
BEST ROAD
MUTUAL WATER COMPANY
BOARD OF
DIRECTORS MEETING
Minutes of
January 10, 2017
In Attendance: Board members Garry Solmonson, Bill Biermann, Mark Wright and Marc
Mastroianni.
Guest: Paul Levy
Meeting convened at 7:08 p.m. by Bill Biermann, Vice President.
Approval of Minutes from November 8,
2016. Recommended approval by Marc and
seconded by Garry. All board members approved.
There was no board meeting in Dec. 2016.
Financials:
A. Treasurer
Report: As of Dec. 31, 2016:
CD: $ 1018.68
Checking: $ 44,988.76,Repair & Replacement: $ 28,429.18
B. Invoices and
Expenditures:
Ellen Fishers Bookkeeping invoice – Nov 2016 - $ 400.00
Bookkeeping invoice – Dec 2016 - $ 400.00
Dougherty Nov. 2016 invoice: $ 3,483.79
Dougherty Dec. 2016 invoice: $ 3,606.89
PG&E: $ 1,138.74 (Nov. 2016)
AT&T: $ 72.15 (Nov. 2016)
PG&E: $ 1,262.18 (Dec. 2016)
AT&T: $ 71.86 (Dec. 2016)
BRMWC Insurance (Nov. 2016) $849.00
CSI Inspection (Dec 2016) $5950.00
Water System Operations and Maintenance Report: Monthly report from water
operator:
Total amount
of water used by all shareholders for November 2016 was 455,370 gals. Total gallons pumped was 471,572
gals.
Total amount
of water used by all shareholders for December 2016 was 417,340 gals. Total gallons pumped was 444,313
gals.
Well #1: No operational problems. Well #1 is the
online well.
Well #2: No
operational problems. Offline but backup for Well #1.
System fire hydrants were flushed last month. No
problems.
The green sand
filters show signs of exhaustion and will need to be replaced in the near
future. (received a quote: $ 14, 750). After board discussion the board will be
requesting an itemized quote from Dougherty.
Dougherty’s
monthly fee will be increased by $150 starting
Jan 2017.
Report of other Issues: Received notice from the State
drinking water division regarding a violation of arsenic in the water for the 3rd
quarter of 2016. To comply with the notice, on Dec 6, 2016 a notice was emailed
or mailed to all shareholders. The State was notified of this action on Dec 7th.
Dougherty participated in this procedure.
A corrective action plan for arsenic reduction is
required by January 20, 2017. Must be delivered in person. Bill is working on
this plan with Dougherty.
In the violation report BRMWC is required to respond
every 3 months regarding what we are doing to bring our arsenic problem under
control. Next report is due April 10, 2017.
Executive Session:
a. Shareholders
monthly usage report: Of the 48 Shareholders, 3 homeowner exceeded the
recommended 20,000 gal. limit for November 2016.
3 homeowner exceeded the recommended 20,000 gal. limit for December 2016.
b. Collection
report – Past due account status:
Delinquent First Notices will be sent to H07, P06 and H23. Second notices are being sent to H23. Third notice is being sent to F01 and H11. A motion was presented by Marc to send water shut off notices F01 and H11 if payment are not made. Seconded by Garry. All board members approved.
c. Individual
Shareholder issues: None
Continued
Issues: Still looking
for someone to take over inputting data for the BRMWC web site.
New Issues/Information:
Submitted the Small water supplier
conservation report on Dec 14, 2016.
Projected budget for O&M and R&R
funds was presented.
Next Board meeting:
Date: (Wed) February
15, 2017 Time: 7:00 p.m.
Location:
Sunnyslope Water District at 3570 Airline
Highway
Meeting
Adjourned at 8:57 p.m.
Respectfully submitted,
Bill
Biermann, Vice President / Secretary, BRMWC