BEST ROAD MUTUAL WATER COMPANY
ANNUAL SHAREHOLDERS MEETING
Minutes of January 9, 2018
In attendance: Board members: Garry Solmonson, Nan Bustos, Ed Bless, Julian DeVille Rogers
Guests: Bill Biermann
Meeting convened at 7:05 pm by Garry Solmonson, President
Approval of Minutes from November 14, 2017
A. Treasurer Report: As of December 31, 2017
a. CD: $1,019.45b. Checking: $49,436.25c. Repair & Replacement: $47,832.33
B. Invoices and Expenditures: December, 2017
a. Ellen Fisher’s Bookkeeping: $400.00b. Dougherty: $3,908.10c. PG&E: $1,081.94d. AT&T: $79.78e. First Trust Alarm $90.00
Water System Operations and Maintenance Report
A. Monthly Report from Water Operator:
a. Shareholders monthly usage report:
i. Of the 48 shareholders, 0 homeowners exceeded the recommended 20,400 gallons limit for December, 2017
ii. Total amount of water used by all shareholders in December, 2017 was 431,946 gallons. Totals gallons pumped was 412,605.
b. On 12/7, 12/14, 12/21 & 12/27 we performed extended flushings of the hydrant at 795 Foxhill in an attempt to reduce the TTHM/HAA5 levels.
c. Vegetation needs to be removed around the pumphouse
d. The routine‐post treatment Iron/Manganese results showed the Manganese was over the MCL with the Iron being non‐detect. Additional investigation and
testing are ongoing.
e. Well #1: Testing continues on the well. Waiting for the well report to be issued. The well has been offline since January 16th.
f. Well #2: No operational issues. Online since January 16th.
g. Report of other issues
i. Ongoing: Dougherty reported that 815 Fox Hill Circle has no back flow device installed. On August 17th, owner contacted Dougherty regarding a quote
for installing a back flow device. Dougherty has provided 815 Fox Hill a quote. If Dougherty confirms that no backflow has been installed, water will be shut off to residence due to safety concerns and multiple notifications of non-compliance. Final notification has been sent.
ii. Ongoing: The water meter at 545 Heatherwood Estates Drive needs to be replaced. The numbers are faded and are hard to read. A quote has been
received. Water will have to be shut off, to some residences, during the repair. (This replacement is pending.)
A. H11 – Water turned off, partial payment received. Final notice to pay in full + late fees by 1/31/18 or water will be turned off again.
New Issues / Information
A. Issues and accomplishments:
a. Communication from State on 11/16 due 1/10/18 regarding Compliance Action Plans. Request was sent to Dougherty and they confirm they are working
b. Emergency Response Plan needs to be updated with new board members’ names. Nan Bustos will update the plan and send to Ed Bless to post in the
c. We were charges 3.2 hours Enforcement Fee from the State. Garry Solmonson will follow up to see what it is for.d. Board authorized $1,200 to purchase laptop.e. Board authorized $120 to purchase a file cabinet.
Next Board Meeting
Date: Tuesday, February 13, 2018 Time: 7:00pm
Location: Sunnyslope Water District, 3570 Airline Highway
Meeting Adjourned at 8:50pm
Nan Bustos, Secretary, BRMWC