January Minutes

Meeting Minutes > 2020 > January

Best Road Mutual Water Company

Monthly Meeting

Minutes of January 9^th, 2020

In Attendance: Board members: Julian Rogers, Marsha Poenisch, Summer Garcia, Nick Bawdon, Greg Bluhm

Guests: Dennis Silva

Meeting convened at 7:07 pm by Julian Rogers

Approval of minutes from December 9^th, 2019 board of directors meeting

Financials:

Treasurer Report: as of December 2019

CD $1,023.72

Checking $63,354.55

Repair & Replacement $116,952.33

Invoices and Expenditures

Ellen Fishers Bookkeeping $483.00

Bracewell $8,091.00

PG&E $741.04

AT&T $86.98

First Alarm $90.00

Julian Rogers reimbursement $33.59

Water System Operations and Maintenance Report

There were no operational problems with the water system last month and 569,817 gallons were pumped while 334,625 gallons were metered at customer homes. Routine maintenance was performed as required.
The monitoring report, Monthly Summary of Distribution System Coliform Monitoring and Coliform Reporting Form for the Best Road Mutual Water System were submitted to DDW by email with a copy sent for the water system’s files. The monthly distribution system bacteriological sample was negative for both total coliforms and E. coli. The treated water and Wells 1 and 2 were monitored for manganese and iron and the treated water results were below their MCLs.
The monthly monitoring of Well 1 and Well 2 for arsenic was completed and the monthly average arsenic level in Well 2 was 5.7 ug/L. The weekly sampling of the treated water for arsenic was completed and the monthly average arsenic level was 10.5 ug/L.
The water in the distribution system was monitored for TTHM and haloacetic acids and the results were below their respective MCLs.

New Issues/Information

AB54 and free training
Chlorine levels nominal
Arsenic levels are lower than last month
Contact Info update
Insurance Update - minimal changes from prior. Address of equipment updated.
Backup Generator – Nick met with contractor on Sunday January 5^th, 2020. Manual transfer switch is possible, but automatic transfer switch is typical and would likely cost similarly. $1,000 quote for permits. $100/hour labor cost for about 2 days, plus material costs. Generator costs may range from $3,000 to $10,000. Auto transfer switch is probably best, running on propane.
Backflow Test Results – 2 of the results failed. Owners need to be notified.
Capital Improvement Plan – Greg Bluhm made motion for Marsha to send it to the state, Julian seconded. All approved.
Scada System – plan to relocate sensor
Operators Budget 2020 – ~20% increase, but generally due to extra arsenic testing.
Treatment System Design – Gone to State. Sanitary survey needs to be performed for permit. Both tanks now rated for 12,000 gallons. Greg made motion to extend Bracewell’s design contract by $500, to help defray the excess costs they incurred in development of the system. Marsha seconded. All approved.

Last Month’s action items

Preventative maintenance inspection of tank by Bracewell. Will discuss with Bracewell

Actions

Greg Bluhm to update address on questionnaire and send questionnaire back on Monday 13^th 2020.
Nick and Julian to meet with another contractor regarding the backup generator.
Julian to contact Bracewell if they will repair Backflow devices
Greg Bluhm to generate letter to the homeowners who need the Backflow device repaired.
Julian will contact Bracewell to set up a Wednesday early evening meeting with Bracewell, to discuss issues. Bracewell needs to understand that they need to inform property owners that they will be charged if the repair is on the owners’ end.

Executive Session

Future Action Items

Next Board Meeting

Date: Thursday, February 13th, 2020 Time: 7:00pm

Location: Sunnyslope Water District, 3570 Airline Highway

Meeting adjourned at 9:35pm.

Respectfully submitted by Greg Bluhm and Nan Bustos