BEST ROAD MUTUAL WATER COMPANY
BOARD OF DIRECTORS MEETING
Minutes of July 11, 2017
In Attendance: Board member Bill Biermann
Absent: Garry Solmonson and Mark Wright
Guest: Mr & Mrs Bustos, Conrad Smith, Mr & Mrs McGuire, Paul Levy, Eric Blomquist, Ed Bless and Ed Flores
Meeting convened at 7:05 p.m. by Bill Biermann, Vice President.
Approval of Minutes from May 9, 2017. Did not have a majority of board members to approve May minutes.
A. Treasurer Report: As of May 31, 2017:
CD: $ 1019.45
Checking: $ 42,495.72,Repair & Replacement: $ 42,829.18
As of June 30, 2017:CD: $ 1019.45,Checking: $ 41,436.78,Repair & Replacement: $ 30,552.33
B. Invoices and Expenditures:
Ellen Fisher Bookkeeping – May 2017 - $ 400.00, June 2017 - $400
Dougherty - May 2017 invoice: $ 3,619.22, June 2017 invoice: $ 3,944.27
PG&E: (May 2017) $555.06, (June 2017) $653.51
AT&T: (May 2017) $78.47, (June 2017) $78.47
State Taxes - $800.00
Bianchi, Kasavan & Pope, Tax prep - $1000.00
Dougherty – Greensand filter replacement - $15,156.85
First Trust Alarm - $90.00
Water System Operations and Maintenance Report:
Monthly report from water operator:
a. Shareholders monthly usage report:
Of the 48 Shareholders, 11 homeowner exceeded the recommended 20,000 gal. limit for May 2017. 12 homeowner exceeded the recommended 21,333 gal. limit for June 2017.
Total amount of water used by all shareholders for May 2017 was 753,700 gals. Total gallons pumped was 837,230 gals.
Total amount of water used by all shareholders for June 2017 was 885,133 gals. Total gallons pumped was 947,961 gals.
Questions were raised regarding excessive usage. Numbers were presented to members present. Highest usage for June was 44,880 gals
Well #1: Testing of the well has started. Preliminary readings show a small amount of contamination. Disinfection of the pump is the next step. The well has been offline since Jan 16th.
Well #2: No operational problems. Online since Jan 16th.
Report of other issues:
June 7: The green sand replacement project was completed June 7th. The installation of a meter on the backflow line. No problems with the installation.
Dougherty reported that 815 fox hill circle has no back flow device installed. Garry sent a letter regarding a requirement to have a backflow device installed. The owner was given 30 days to comply.
The water meter at 545 Heatherwood Estates Dr. needs to be replaced. The numbers are faded that they are hard to read. A quote has been received. Notice to effected residences will be notified in advance.
xecutive Session: Could not discuss this item. Not enough board members present. Questions were raised regarding delinquent payments. Delinquent amounts ($) only were presented to attending shareholders.
a. Collection report – Past due account status:
Delinquent First Notices: None
Second notices: None
Third notice: None
b. Individual Shareholder issues: None
Continued Issues: none
a. TTHM – HAA5 compliance notice was sent to shareholders on May 26, 2017
b. Arsenic compliance notice was sent to shareholders on July11, 2017
c. July 14, 2017: HHTM-HAA5 action plan must be presented to State
d. June 27, 2017: Consumer Confidence Report sent to shareholders
e. Election of new board members: 4 new board members were elected. Nan Bustos (Secretary), Ed Bless (Operations and Maintance), Eric Blomquist (Operations and Maintance) and Ed Flores (at large).
Next Board meeting:
Date: (Tue) August 8, 2017 Time: 7:00 p.m.
Location: Sunnyslope Water District at 3570 Airline Highway
Meeting Adjourned at 8:58 p.m.
Bill Biermann, Vice President / Secretary, BRMWC