July Minutes - BRMWC

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July Minutes

Meeting Minutes > 2019 > July
Minutes of July 11, 2019

In attendance:            Board members: Julian Rogers, Nan Bustos, Summer Garcia, Marsha Poenisch
Guests:                        Dennis Silva, Conrad Smith
Meeting convened at 7:05 pm by Julian Rogers
Approval of Minutes from June 13, 2019 board of directors meeting


A.      Treasurer Report: As of June 2019
a.      CD:                                                $1,022.55
b.      Checking:                                        $60,883.53
c.       Repair & Replacement:                     $99,672.33

B.      Invoices and Expenditures: June 2019
a.      Ellen Fisher’s Bookkeeping:               $514.70
b.      Bracewell:                                      $1,882.00
c.       PG&E:                                            $791.80
d.      AT&T:                                             $28.45
e.      First Trust Alarm:                              $90.00
f.        Web Host:                                      $250.20
Water System Operations and Maintenance Report
  1. There were no operational problems with the water system last month and 597,481 gallons were pumped while 597,930 gallons were metered at customer homes.  9 homes exceeded the monthly water allowance.
  2. Routine maintenance performed.
  3. Julian observed that the pump was performing at 30 gpm, which is lower than what we have pumped in the past.
  1. Summer will speak to Bracewell about getting more details of work performed monthly to be detailed in the monthly report.
  2. Nan will send out an updated contacts list.
  3. Marsha will follow up with Ellen to see if she has received any contact updates.
  4. Julian will send Nan the attachment from Jonathan with the link for the emergency plan to be added to the state’s emergency plan
  5. Julian will progress with the installation of XIO system
  6. Marsha will contact Ellen for overall payment history
New Issues / Information
  1. Emergency Plan- Jonathan has suggested adding some additional information to the plan.
  2. Treatment system- Bracewell has submitted a proposal to bring on well 1 back online, and add a filtration system.
    1. Estimated cost is $50,000
        • $15,000 for permits, operations manual, etc
        • $56,000 for the treatment unit with filter membrane, storage tanks and pumps
    2. Equipment will be located in the pump house to treat well 1, well 2 could be added
    3. Storage tanks located outside
    4. Capacity estimated at 70-80 GPM, now at 40 GPM on one pump
    5. Installation, testing and final sign-off by the state is 1 year
    6. Ongoing costs are not expected to change much
    7. Permit should be submitted by the end of July
  3. Scada System – modem purchased. Julian has installed the system and the server is online.  The sensors still need to be connected before the system is online and communicating.  Bracewell is providing technical support during the installation and setup.
  4. Capital Improvement Planning – Marsha is taking the action
  5. Ongoing compliance issues:
    1. TTHM:  Compliance Order 02_05_17R_001 TTHM.  We are currently in compliance.  Need to continue to report for one year after we meet compliance.
    2. Arsenic MCL:  02_05_16R-005 arsenic levels above recommended levels for drinking water.  March 2019 was first month to be in compliance with arsenic levels.  Our results are better, but our average is above the recommended level.  Blending wells 1 and 2 should help us to get below recommended levels, however well 1 will need to come back online before this blending can happen.
    3. Well #1:  02_05_18R_002 Groundwater under the influence of surface water
  6. Questions regarding water allocations and pricing.  We will be able to re-evaluate once we are able to resolve our compliance issues as well as ability to pump more water.  Motion to table discussion of water allocations and pricing until we have better information regarding water allocations until we have more information to make a judgement.  Motion was approved.
  7. Asphalt tarmac under equipment in pump house is cracked and is deteriorating.  May need to be replaced at some point.
  8. Marsha researched what it would take to change the bylaws.  Article 19 of the bylaws states that bylaws may be adopted or repealed by majority vote of the shareholders.  The board is entitled to change the authorized number of directors.
Executive Session
  1. P10 – agreement to waive late fee due to extenuating circumstances
  2. 1st late notices going to H27
  3. Final late notice sent to P05, Marsha will contact shareholder
  4. Final bill sent to H11
Next Board Meeting
Date:  Thursday, August 8, 2019             Time: 7:00pm
Location:  Sunnyslope Water District, 3570 Airline Highway
Meeting adjourned at 8:40pm
Respectfully submitted,
Nan Bustos, Secretary, BRMWC
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