June Minutes
Meeting Minutes > 2018 > June
BEST ROAD MUTUAL WATER COMPANY
MONTHLY MEETING
Minutes of June 14, 2018
In attendance: Board members: Nan Bustos, Summer Garcia, Julian DeVille Rogers, Ed Flores, Ed Bless
Guests: Bill Biermann, Marsha Poenisch
Meeting convened at 7:11 pm by Julian DeVille Rogers
Approval of Minutes from May 10, 2018
Financials
A. Treasurer Report: As of May, 2018
a. CD: $1,020.53b. Checking: $43,804.84c. Repair & Replacement: $62,232.33
B. Invoices and Expenditures: May, 2018
a. Ellen Fisher’s Bookkeeping: $400.00b. Dougherty: $3,687.16c. PG&E: $944.23d. AT&T: $88.08e. Franchise Tax Board: $800.00f. Bianchi, Kasavan & Pope, LLC $1,000.00
Water System Operations and Maintenance Report
A. Monthly Report from Water Operator:
B. This month's routine‐post treatment Iron/Manganese results showed the Manganese was under the MCL with the Iron being non‐detect. The mediaa. Shareholders monthly usage report:i. Meters were read on 5/1. Of the 48 shareholders, 8 homeowner exceeded the recommended 20,400 gallons limit for March, 2018ii. Total amount of water used by all shareholders in April, 2018 was 699,720 gallons. Totals gallons pumped was 716,180.
replacement for Filter #2 is being scheduled.
C. The results from the 6/1/18 blend arsenic sample came back at 36 ug/L (over the MCL of 10 ug/L). The results from the 5/17/18 blend arsenic sample came
back at 45 ug/L (over the MCL of 10 ug/L). The 5/23/18 blend arsenic sample came back at 35 ug/L (over the MCL of 10 ug/L). Notification to residents sent on May 14th to notify that arsenic levels are above drinking water standard.
D. Well #1: Testing continues on the well. Waiting for the well report to be issued. The well has been offline since January 16th, 2017.
E. Hydrants flushed in May, will flush again in November, 2018
F. Street valve testing due March, 2019 (annual)
G. Well #2: No operational issues. Online since January 16th 2017.
H. Backflow certifications due October, 2018 (annual)
I. Exterior storage tank inspection due June, 2018 (semi-annual)
J. Meter valve testing due June, 2018 (annual)
a. 8 meter valves that were found to be stuck were exercised and are now working. Determined not to need replacement.
K. Report of other issues
a. The meter at 885 Heatherwood Estates has a large bubble under the glass, which makes reading the meter difficult. Dougherty will try to clean out
the meter to see if that helps.
b. Ongoing: The water meter at 545 Heatherwood Estates Drive needs to be replaced. The numbers are faded and are hard to read. A quote has beenreceived. Water will have to be shut off, to some residences, during the repair. (This replacement is pending.)c. The backflow at 928 Foxhill was observed leaking. Dougherty will contact the homeowner.
L. Summer Garcia received a call on Sunday, 5:30pm, June 10th regarding a low water alarm. Water tank level fluctuated between 13-15ft between Monday and
Wednesday. Discovered that filter flow was reduced by Dougherty to 16-20gpm.
a. Concern regarding Dougherty service level response. Low water alarm was sent to Dougherty on Sunday, and they did not respond until Wednesday.
Action taken to speak with Dougherty to understand their response and lack of communication on changing the flow.
M. Board members (Nan Bustos, Ed Flores, Ed Bless) need to complete ethics course AB54 and AB240.
N. Julian, Summer, and Ed Flores met with Jan and Jonathan from state water board to speak about current status with compliance issues. State acknowledged that
we are attempting to show good faith that we will work on compliance issues.
a. Status on Well 1: Cracked casing, livestock nearby, pooling water, all contributing to contamination issues. Requested information on what will it take for
us to get well #1 in compliance. Must fix cracked casing in order to prevent issue of surface water influence.
O. Water Operator: Due to concerns with water operator support level, Summer Garcia has done some research into new water operators. We have multiple
proposals which we will evaluate.
Actions
1. Send letter to shareholders regarding cross-connection regulations and compliance issues. Need corrective action for shareholders who are out of compliance.
– Nan will send letter, Summer will check for letter content
2. Contact Dougherty to understand current status on TTHM. Maintenance report states “pending results”. Since we are in compliance, we need to understand
when we can stop monitoring. – Ed Bless
3. Check Bylaws to see if there are any guidelines for protocol for choosing water operator
4. Discussion for next session: do we offer concession for 1st time, verifiable water leak to shareholders in good standing? - All
5. Lead Survey is due on BRMWC infrastructure up to residence. – Ed Flores
6. Cross Connection issue – Julian will work with Jan
7. Introduction Letter to Shareholders – Julian
8. Follow up on water operator alternatives – Julian and Summer
9. Contact Ellen about H27 billing concession – Julian
Executive Session
A. H27: Water leak, shareholder asking for forgiveness on overage charges. Decision pending from board of directors.
B. F01: 1st notice sent on June 11th
C. F08: 1st notice sent on June 11th
New Issues / Information
A. Issues and accomplishments:
a. Compliance issues:i. TTHM: Compliance Order 02_05_17R_001 TTHM). We are currently in compliance. Need to continue to report for one year after we meet compliance.ii. Arsenic MCL: 02_05_16R-005 Arsenic levels above recommended levels for drinking water.iii. Well #1: 02_05_18R_002 Groundwater under the influence of surface wateriv. Cross-connection: Blue valve water source does not have proper separation from BRMWC water source, therefore cross-connection. This is a
compliance violation.
v. Lead compliance: Need to “prove” that we don’t have any lead in our water lines.
Next Board Meeting
Date: Thursday, June 14, 2018 Time: 7:00pm
Location: Sunnyslope Water District, 3570 Airline Highway
Meeting adjourned at 9:15pm
Respectfully submitted,
Nan Bustos, Secretary, BRMWC