BEST ROAD MUTUAL WATER COMPANY
ANNUAL SHAREHOLDERS MEETING
Minutes of November 14, 2017
In attendance: Board members: Garry Solmonson, Nan Bustos, Ed Bless, Ed Flores
Guests: Bill Biermann
Meeting convened at 7:10 pm by Garry Solmonson, President
Approval of Minutes from October 10, 2017
A. Treasurer Report: As of October 31, 2017
a. CD: $1,019.45
b. Checking: $42,531.77
c. Repair & Replacement: $42,072.33
B. Invoices and Expenditures: October, 2017
a. Ellen Fisher’s Bookkeeping: $400.00
b. Dougherty: $3,748.52
c. PG&E: $1,083.96
d. AT&T: $79.78
e. Garry Solmonson,
Registered Letters: $70.00
f. Dougherty, Backflow Certs: $566.52
Water System Operations and Maintenance Report
A. Monthly Report from Water Operator: August, 2017
a. Shareholders monthly usage report:
i. Of the 48 shareholders, 10 homeowners exceeded the recommended 20,400 gallons limit for O
ii. Total amount of water used by all shareholders in September, 2017 was 606,067 gallons. Totals gallons pumped was 725,820.
b. Well #1: Testing continues on the well. Waiting for the well report to be issued. The well has been offline since January 16th.
c. Well #2: No operational issues. Online since January 16th.
d. Report of other issues
i. Ongoing: Dougherty reported that 815 Fox Hill Circle has no back flow device installed. On August 17th, owner contacted Dougherty regarding
a quote for installing a back flow device. Dougherty has provided 815 Fox Hill a quote. If Dougherty confirms that no backflow has been installed, water will be shut off to residence due to safety concerns and multiple notifications of non-compliance. Final notification has been sent.
ii. Ongoing: The water meter at 545 Heatherwood Estates Drive needs to be replaced. The numbers are faded and are hard to read. A quote has been
received. Water will have to be shut off, to some residences, during the repair. (This replacement is pending.)
iii. Progress report for Arsenic compliance was sent to the state on 10/31/17.
iv. 18 Backflow devices in Foxhill were tested by Dougherty. Of the 18, 3 were found in need of repair.
v. Large storage tank inspection is due in December, 2017.
A. H22 – Demand for payment sent through escrow letter
B. H11 – Sending final notice for payment to residence
C. P08 – Sending final notice for payment to residence
New Issues / Information
A. BRMWC.com website has been reconstructed and is up and running
B. Issues and accomplishments:
a. Election for Board of Directors: Julian Rogers volunteered to join the Board of Directors. The nomination was unanimously confirmed by the current BOD.
Position on the board will be determined in next board of director’s meeting.
b. Suggestion by Bill Biermann to purchase a laptop for BRMWC to maintain and manage brmwc.com website. Nan Bustos will make a recommendation on laptop
c. It was established that a new file cabinet is needed to manage BRMWC documents. Ed Bless will purchase the cabinet.
d. The PO Box key was handed over to Nan Bustos from Bill Biermann upon his departure from the BOD. Garry Solmonson also has a key.
e. The pump house gate key will be transferred to Ed Bless by Bill Biermann. Ed Bless will have additional copies of the key made for board members.
f. Emergency Response Plan needs to be updated with new board members’ names. Nan Bustos will update the plan and send to Ed Bless to post in the pump
g. Dougherty has issued a quote to upgrade filters. The upgrade will provide approximately double the water supply vs. current supply. The upgrade will need to
be prioritized and potentially requires shareholder vote since the upgrade is not considered maintenance.
Next Board Meeting
Date: Tuesday, January 9, 2018 Time: 7:00pm
Location: Sunnyslope Water District, 3570 Airline Highway
Meeting Adjourned at 9:10pm
Nan Bustos, Secretary, BRMWC