BEST ROAD MUTUAL WATER COMPANY
BOARD OF DIRECTORS MEETING
MINUTES OF November 8, 2016
In Attendance: Board members Garry Solmonson, Bill Biermann, and Mark Wright.
Absent: Marc Mastroianni
Guest: Jess Quinlan
Meeting convened at 7:05 p.m. by Bill Biermann, Vice President.
Bill welcomed the new board members. Noel Provost resigned from the board.
Approval of Minutes from October 11, 2016. Recommended approval by Garry and seconded by Mark. All board members approved.
The board of Directors positions were discussed and the following is the new board for 2017.
Garry Solmonson – President and Collections Officer
Bill Biermann – Vice President and Secretary
Marc Mastroianni – Treasurer
Mark Wright – Operations and Maintenance Officer
A. Treasurer Report: As of Oct. 31, 2016: CD: $ 1018.68 Checking: $ 46,748.05, Repair & Replacement: $ 28,619.18
B. Invoices and Expenditures:
Ellen Fishers Bookkeeping invoice – Oct. 2016 - $ 400.00Dougherty Oct. 2016 invoice: $ 4,449.57PG&E: $ 964.39 (Oct. 2016)
AT&T: $ 72.61 (Oct. 2016)Dougherty: Backflow device repairs $ 606.38Noel Provost (registered notices) $ 45.24
Garry Solmonson: Lien filing fee $ 28.00
Water System Operations and Maintenance Report:
Monthly report from water operator:
Total amount of water used by all shareholders for October 2016 was 474,130 gals. Total gallons pumped was 587,530 gals.
Well #1: No operational problems. Well #1 is the online well.
Well #2: No operational problems. Backup for Well #1.
Report of other Issues: None
a. Shareholders monthly usage report: Of the 48 Shareholders, No homeowner exceeded the recommended 20,000 gal. limit for October 2016.
b. Collection report – Past due account status: Delinquent First Notices will be sent to H07 and H23. Second notices are being sent to F01, H11,
and P10. Third notice is being sent to P08.
c. Individual Shareholder issues: P10 presented his position as to why he is not responsible for his excessive water usage.
WATER HOLDING TANK CLEANING - Status as of Nov. 8th: The Holding Tank filling was completed on Nov. 1, 2016. Water samples were taken and sent to the lab. Results came back negative and the 125,000 gal tank was put back on line today, Nov 8th.
Discussion on Compensation for board members: This item was discussed and the board voted not to receive compensation at this time.
Filter system and meter installation in pump house: A quote was requested by Dougherty on Nov. 2nd.
Insurance update: New rate for insurance policy will be $849.00.
Next Board meeting:
Date: (Tue) January 10, 2017 Time: 7:00 p.m.
Location: Sunnyslope Water District at 3570 Airline Highway
Meeting Adjourned at 8:35 p.m.
Bill Biermann, Vice President / Secretary, BRMWC