October Minutes
Meeting Minutes > 2018 > October
BEST ROAD
MUTUAL WATER COMPANY
MONTHLY
MEETING
Minutes of October
11, 2018
In
attendance: Board members: Nan Bustos, Summer Garcia, Julian Rogers, Ed Flores, Marsha Poenisch
Guests:
Meeting convened at 7:15 pm by Julian Rogers
Approval of Minutes from September 13, 2018
Financials
A. Treasurer
Report: As of September, 2018
a. CD: $1,020.53
b. Checking: $45,715.86
c. Repair & Replacement: $65,112.33
B. Invoices
and Expenditures: September, 2018
a. Ellen Fisher’s Bookkeeping: $400.00
b. Dougherty: $3,030.00
c. PG&E: $1,069.66
d. AT&T: $88.08
e. First Trust Alarm: $90.00
Water System Operations and Maintenance Report
A.
Monthly Report from Water Operator:
a. Shareholders monthly usage report:
i. Meters were read on 8/1/18. Of the 48 shareholders, 9 homeowner exceeded
the recommended 20,400 gallons limit
for August, 2018
ii. Total amount of water used by all shareholders in August,
2018 was 844,280 gallons. Totals gallons pumped was 929,980.
b. Hydrants flushed in May, will flush again in November, 2018
c. Street valve testing due March, 2019 (annual)
d. Well #2: No operational issues. Online since January 16th 2017.
e. Backflow certifications due October, 2018 (annual)
f. Exterior storage tank inspection due November, 2018 (semi-annual)
g. Status on Well 1: Cracked casing, livestock nearby, pooling water, all contributing to contamination issues. Requested information
on what will it take for us to get well #1 in compliance. Must fix cracked casing in order to prevent issue of surface water influence.
Actions
1. Marsha suggested that we consider
electronic payment options for our BRMWC billing. Action to contact Ellen Fisher and the bank
to see if
it’s possible and what it would take.
2. Marsha will double check with Ellen
Fisher regarding billing practice for how days / monthly billing is calculated.
3. Nan Bustos to correct contacts list
on Website.
4. Julian will check with Bracewell
regarding which vendors/contractors that they work with in emergency
situations. Will also check
regarding overtime terminology in contract.
5. Julian will request Bracewell to
attend November annual meeting.
Executive
Session
A. H14 First Notice being sent
B. H21 First Notice being sent
C. P05 First Notice being sent
New Issues / Information
A. Issues and
accomplishments:
a. Ongoing compliance issues:
i.
TTHM:
Compliance Order 02_05_17R_001 TTHM).
We are currently in compliance.
Need to continue to report for one year
after we meet compliance.
ii.
Arsenic MCL:
02_05_16R-005 Arsenic levels above recommended levels for drinking
water.
iii.
Well #1:
02_05_18R_002 Groundwater under the influence of surface water
iv.
Cross-connection:
Blue valve water source does not have proper separation from BRMWC water
source, therefore cross-
connection. This is a compliance violation.
v.
Lead compliance:
Need to “prove” that we don’t have any lead in our water lines.
B. Board
members (Nan Bustos, Ed Flores, Marsha Poenisch) need to complete ethics course
AB54 and AB240.
C. Backflow
device at 815 Foxhill has been incorrectly modified and cannot be tested.
D. Shareholder
at 575 Heatherwood Estates is complaining over water quality. Board approval to have Bracewell investigate
potential water
issues.
Next Board Meeting – Annual Shareholder’s Meeting
Date: Thursday, November
15, 2018 Time: 7:00pm
Location: Home of
Julian Rogers, 845 Heatherwood Estates Drive
Meeting adjourned at 9:10pm
Respectfully
submitted,
Nan
Bustos, Secretary, BRMWC