BEST ROAD MUTUAL WATER COMPANY
BOARD OF DIRECTORS MEETING
Minutes of September 12, 2017
In attendance: Board members: Bill Biermann, Nan Bustos, Eric Blomquist, Garry Solmonson, Ed Bless, Ed Flores
Guests: Pat McGuire, Don & Kerry Urguhart
Meeting convened at 7:04 pm by Bill Biermann, Vice President
Approval of Minutes from August 8, 2017
A. Treasurer Report: As of August 31, 2017
a. CD: $1,019.45
b. Checking: $40,664.89
c. Repair & Replacement: $36,312.33
B. Invoices and Expenditures: July, 2017
a. Ellen Fisher’s Bookkeeping: $400.00
b. Dougherty: $4,075.00
c. PG&E: $655.40
d. AT&T: $79.74
e. Dougherty: Well #1 Testing: $1,288.00
f. Sara Rule: Overpayment $641.86
Water System Operations and Maintenance Report
A. Monthly Report from Water Operator: August, 2017
a. Shareholders monthly usage report:
i. Of the 48 shareholders, 11 homeowners exceeded the recommended 20,667 gallons limit.
ii. Total amount of water used by all shareholders in August, 2017 was 786,590 gallons. Totals gallons pumped was 790,342.
b. Well #1: Testing continues on the well. Waiting for the well report to be issued. The well has been offline since January 16th.
c. Well #2: No operational issues. Online since January 16th. Well #2 pump is pumping around 33 gal/min.
i. Filter medium was replaced which increased flow from 18-20gpm to 33gpm.
d. Report of other issues
i. Received a call regarding a low level alarm from the holding tank. Checked it out. Target level at 21.5 feet. Also informed from a member in Fox Hill that
their blue valve water will be off for 2 days. Could possibly be a drain on the Best Road water.
ii. Dougherty reported that 815 Fox Hill Circle has no back flow device installed. On August 17th, owner contact Dougherty regarding a quote for installing
a back flow device. Dougherty is in process of providing 815 Fox Hill a quote.
iii. The water meter at 545 Heatherwood Estates Drive needs to be replaced. The numbers are faded and are hard to read. A quote has been received.
Water will have to be shut off, to some residences, during the repair. (This replacement is pending.)
A. Collection report – Past Due Account Status
a. Delinquent First Notice: H23
b. Second Notice: Lot H11
c. Third Notice: None
B. Individual Shareholder Issues
a. Lots H22 requesting another adjustment. The board has rejected the request.
b. Delinquent payment received from PO5, PO8, and F01
c. Payment pending from H11
d. Liens will be removed from H10 and P10
C. Continued Issues
New Issues / Information
A. HHTM-HAAS 2nd quarter compliance notice was sent to shareholders on August 23, 2017. Current quarter results are within spec, however the average of 4
quarters is up slightly, but still within spec. 3rd quarter results expected this week.
B. BRMWC.com website is under new construction and will be relaunched in October
C. 30 day announcement of the Annual Shareholders meeting set for October 10, 2017. Formal notice was sent to all Shareholders on September 9, 2017.
D. Property at 901 Fox Hill reported to have potentially 2 old wells that are capped off. Will investigate further if these might be utilized for BRMWC.
Next Board Meeting – Annual Shareholder’s Meeting
Date: Tuesday, October 10, 2017 Time: 7:00pm
Location: Sunnyslope Water District, 3570 Airline Highway
Meeting Adjourned at 8:30pm
Nan Bustos, Secretary, BRMWC