September Minutes

Meeting Minutes > 2018 > September

BEST ROAD MUTUAL WATER COMPANY

MONTHLY MEETING

Minutes of September 13, 2018

In attendance: Board members: Nan Bustos, Summer Garcia, Julian Rogers, Ed Flores, Marsha Poenisch

Guests:

Meeting convened at 7:15 pm by Julian Rogers

Approval of Minutes from August 9, 2018

Financials

A. Treasurer Report: As of August, 2018

a. CD: $1,020.53

b. Checking: $45,715.86

c. Repair & Replacement: $65,112.33

B. Invoices and Expenditures: August, 2018

a. Ellen Fisher’s Bookkeeping: $400.00

b. Dougherty: $3,030.00

c. PG&E: $1,069.66

d. AT&T: $88.08

e. First Trust Alarm: $90.00

Water System Operations and Maintenance Report

A. Monthly Report from Water Operator:

a. Shareholders monthly usage report:

i. Meters were read on 8/1/18. Of the 48 shareholders, 9 homeowner exceeded the recommended 20,400 gallons limit for August, 2018

ii. Total amount of water used by all shareholders in August, 2018 was 844,280 gallons. Totals gallons pumped was 929,980.

B. Hydrants flushed in May, will flush again in November, 2018

C. Street valve testing due March, 2019 (annual)

D. Well #2: No operational issues. Online since January 16^th 2017.

E. Backflow certifications due October, 2018 (annual)

F. Exterior storage tank inspection due November, 2018 (semi-annual)

G. Status on Well 1: Cracked casing, livestock nearby, pooling water, all contributing to contamination issues. Requested information on what will it take for us to

get well #1 in compliance. Must fix cracked casing in order to prevent issue of surface water influence.

Actions

1. Marsha suggested that we consider electronic payment options for our BRMWC billing. Action to contact Ellen Fisher and the bank to see if it’s possible and what

it would take.

2. Marsha will double check with Ellen Fisher regarding billing practice for how days / monthly billing is calculated.

3. Nan Bustos to correct contacts list on Website.

4. Julian will check with Bracewell regarding which vendors/contractors that they work with in emergency situations. Will also check regarding overtime terminology

in contract.

5. Julian will request Bracewell to attend November annual meeting.

6. Nan will notify shareholder at 575 Heatherwood Estates Drive that Bracewell will investigate water quality at the meter.

Executive Session

A. H14 First Notice being sent

B. H21 First Notice being sent

C. P05 First Notice being sent

New Issues / Information

A. Issues and accomplishments:

a. Ongoing compliance issues:

i. TTHM: Compliance Order 02_05_17R_001 TTHM). We are currently in compliance. Need to continue to report for one year after we meet

compliance.

ii. Arsenic MCL: 02_05_16R-005 Arsenic levels above recommended levels for drinking water.

iii. Well #1: 02_05_18R_002 Groundwater under the influence of surface water

iv. Cross-connection: Blue valve water source does not have proper separation from BRMWC water source, therefore cross-connection. This is a

compliance violation.

v. Lead compliance: Need to “prove” that we don’t have any lead in our water lines.

B. Board members (Nan Bustos, Ed Flores, Marsha Poenisch) need to complete ethics course AB54 and AB240.

C. Dougherty has communicated a potential issue with control heads which could potentially damage the filter media. Dougherty’s proposal to replace both is

approximately $10,400 for parts. Bracewell has also inspected and couldn’t find an issue. Board has agreed to wait until Bracewell is on board as water operator to investigate further.

D. Backflow device at 815 Foxhill has been incorrectly modified and cannot be tested.

E. Board has recommended to switch from Dougherty to Bracewell as water operator. Contract was reviewed by the board and approved with minor adjustments.

Julian Rogers and Ed Flores will sign on behalf of board of directors.

F. Board approved signature of the Bracewell Water Operator agreement with minor changes.

G. Shareholder at 575 Heatherwood Estates is complaining over water quality. Board approval to have Bracewell investigate potential water issues.

Next Board Meeting

Date: Thursday, October 11, 2018 Time: 7:00pm

Location: Sunnyslope Water District, 3570 Airline Highway

Meeting adjourned at 9:10pm

Respectfully submitted,

Nan Bustos, Secretary, BRMWC